Grant Funding Process

Prior to submitting a Grant Application, project stakeholders are encouraged to contact the General Committee Chair or Grant Committee Chair or Grant Coordinator to discuss the proposal, its relevancy to the Green Action Fund mission, and funding guidelines.

All Grant Applications must be submitted through the website. Applications must be completed in full to be considered for funding. If necessary, the Grant Coordinator will suggest adjustments or revisions to help fortify the proposal. Once the application is approved by the Grant Coordinator, it will be submitted to the General Committee, and project stakeholders will receive a date and time to present their proposal for consideration of funding. 

Grant applicants will receive 10 minutes to present to the General Committee, followed by a 5-minute Q&A session. Upon completion of all presentations, General Committee voting members will discuss and vote to approve or deny funding for each project. All presentations take place in the Sustainability Demonstration House: 12 Cragmor Village Road, between the Lookout on Cragmor apartment complex and UCCS Farm. 

Proposals must receive a majority of 'yes' votes from present and proxied voting members to receive a grant award. Two-thirds of the active General Committee voting membership must be present and/or proxied for proposal voting to occur. Project stakeholders and presenters may not be present during the voting process and will be notified of the General Committee's funding decision by the Grant Coordinatorin the days following the presentation. 

Projects receiving General Committee approval will be notified by the Grant Coordinator. Project stakeholders will then meet with the Grant Coordinator to review and sign the grant agreement. The grant agreement outlines the terms and conditions projects must adhere to when accepting grant award monies. Failure to meet the expectations of the grant agreement can result in a grand funding hold, revocation of grant funding, and possible denial of future Green Action Fund Applications. 

Upon acceptance and signing of the grant agreement by all parties, a Project Speedtype (account number) will be generated by the UCCS Controller's Office. All expenditures must be allocated to this unique project Speedtype. Some expenditures may require additional processes and procedures per UCCS fiscal and/or procurement guidelines. These will be addressed by the Grant Coordinator prior to finalizing the grant agreement. 

Grantees must submit a progress report at the end of each semester during which the project is active, and a final report within (30) days of the project's completion date according to the approved project timelines. Failure to meet reporting requirements is considered a breach of the grant agreement and will be subject to consequences including but not limited to: withholding of grant funding, revocation of grant awards, and/or denial of future grant applications. 

Any amendments to project activities that differ from those originally proposed, approved, and defined in the grant agreement must be formally submitted for review and approval by the General Committee. To ensure that all project activities remain aligned with the original goals, scope, and budget outlined in the grant agreement, stakeholders must complete and submit a Project Change Request Form. No changes may be implemented until General Committee approval has been granted and an addendum to the grant agreement is signed. 

Project stakeholders must submit a final report within thirty (30) days of the project's completion date according to the approved project timeline. The final report is expected to be a comprehensive summary that illustrates the project's key activities, outcomes, impact, challenges, and how grant funding was used.